Privacy Policy

Who We Are and What This Policy Covers

Hi! We are some sailors that built this site to help clubs around the world easily record and report on sailing scores. We believe keeping this site available and sharing the technology behind it will help grow the sport of sailing. To support this, the SailScores code is open source and the site allows for free use.

This Privacy Policy applies to information that we collect about you when you use our site at sailscores.com. Throughout this Privacy Policy we’ll refer to our SailScores website, any related mobile applications, and related services collectively as “Services.”

Some users are granted the ability to edit public content on SailScores. We refer to these users as "Scorekeepers" below.

There are third-party services, such as github.com and Microsoft, which support SailScores. This Privacy Policy does not apply to accounts and activities conducted on those, or any other, third-party services when they are not performed through SailScores. It does apply to SailScores' use of third-party services.

Below we explain how we collect, use, and share information about you, along with the choices that you have with respect to that information.

Information We Collect

We only collect information about you if we have a reason to do so — for example, to provide our Services, to communicate with you, or to make our Services better. We collect this information from three sources: if and when you provide information to us, information provided to us by another user, and automatically through operating our Services. Let’s examine each of these in more detail.

Information You Provide to Us

It’s probably no surprise that we collect information that you provide to us directly. Here are some examples:

• Basic account information: We ask for basic information from you in order to set up your account. For example, we require individuals who sign up for a SailScores.com account to provide a name, email address, and password, — and that’s it. A preferred language for speech recognition may be provided, but changing from the default is optional.
• Public profile information: If you have an account with us, we may present some of the information that you provide to the public. In particular, the name you provided is used to indicate which user has last updated scoring information. This information is freely available to any other users of our Services.
• Club Profile: SailScores collects additional information from you as part of creating a club profile. For example, if you have requested that a Club be set up, we use information provided including your club's name, location, and website. Most clubs are associated with a language and locale for formatting preferences. Club locations are used to request current weather conditions when creating new race results.
• Content information: You might provide us with information about you in draft and published content. For example, Scorekeepers may provide an email contact to be listed in a Club's description.
• Communications with us (hi there!): You may also provide us with information when you respond to surveys or sign up for a newsletter. When you communicate with us via form, email, github.com comment, or otherwise, we may store a copy of our communications.
• Speech: Scorekeepers may opt to use speech recognition for data entry. When this feature is used, audio data from the Scorekeepers' device is sent to a third party for interpretation into textual data.

Information We Collect from Other Users

We may also get information about you from other SailScores users. For example, it is common for Scorekeepers to record the names of owners of boats as "Skipper" for listing in scoring results. The information we receive depends on what is provided by Scorekeepers.

Information We Collect Automatically

We also collect some information automatically:

• Log information: Like most online service providers, we collect information that web browsers, mobile devices, and servers typically make available, including the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We collect log information when you use our Services — for example, when you create races or make changes to your club's information.
• Usage information: We sometimes collect information about what happens when you use our Services (e.g., page views or result entry) along with information about your device (e.g., screen size, name of cellular network, and mobile device manufacturer). We use this information to, for example, provide our Services to you and get insights on how people use our Services so we can make our Services better, improving the experiences of our users.
• Location information: We may determine the approximate location of your device from your IP address. We collect and use this information to, for example, calculate how many people visit our Services from certain geographic regions.
• Information from cookies & other technologies: A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. SailScores uses cookies to allow logged in users to stay logged in across sessions.

How and Why We Use Information

Purposes for Using Information

We use information about you for the purposes listed below:

• To provide our Services. For example, to set up and maintain your account, host your club information, backup and restore your information, resolve data problems, and verify user information.
• To ensure quality and improve our Services. For example, by monitoring and analyzing how users interact with our Services so we can create new features that we think our users will enjoy and that will help them share and find sailing scores more efficiently or make our Services easier to use.
• To protect our Services, our users, and the public. For example, by detecting security incidents; detecting and protecting against malicious, deceptive, fraudulent, or illegal activity; fighting spam; complying with our legal obligations; and protecting the rights and property of SailScores and others, which may result in us, for example, declining a request or terminating Services.
• To fix problems with our Services. For example, by monitoring, debugging, repairing, and preventing issues.
• To communicate with you. For example, by emailing you to ask for your opinion, share tips for getting the most out of our products, or keep you up to date on SailScores; If you don’t want to hear from us, you can opt out of marketing communications at any time. (If you opt out, we’ll still send you important updates relating to your account.)

Legal Bases for Collecting and Using Information

A note here for those in the European Union about our legal grounds for processing information about you under EU data protection laws, which is that our use of your information is based on the grounds that:

(1) The use is necessary in order to fulfill our commitments to you under the applicable terms of service or other agreements with you or is necessary to administer your account — for example, in order to enable access to our website on your device; or

(2) The use is necessary for compliance with a legal obligation; or

(3) The use is necessary in order to protect your vital interests or those of another person; or

(4) We have a legitimate interest in using your information — for example, to provide and update our Services; to improve our Services so that we can offer you an even better user experience; to safeguard our Services; to communicate with you; to measure, gage, and improve the effectiveness of our Services; to monitor and prevent any problems with our Services; or

(5) You have given us your consent — for example, information is submitted after the "Save" or similar button is pressed, and browser tracking is enabled only when a registered user selects the "Enable Browser Analytics" option in their user profile.

Sharing Information

How We Share Information

We share information about you only in expected ways, essential to the functioning of the Services. While sharing we use appropriate safeguards on your privacy. This is spelled out here:

• Public use: some of the information we collect, such as your name and sailing results, are posted on webpages accessible by the general public. This is essential to the functioning of the Services.
• Third-party vendors: We may share information about you with third-party vendors who need the information in order to provide their services to us. Currently, this includes a single vendor, Microsoft, to provide Speech Recognition services. Information regarding their privacy policy for this service can be found at Azure Cognitive Services. In the future we may use other vendors to help us provide our Services to you, payment providers that process your credit and debit card information, and postal and email delivery services that help us stay in touch with you. We require vendors commit to customer privacy, including obligations that disallow the resale of our users' data.
• Legal and regulatory requirements: We may disclose information about you in response to a subpoena, court order, or other governmental request.
• To protect rights, property, and others: We may disclose information about you when we believe in good faith that disclosure is reasonably necessary to protect the property or rights of SailScores, third parties, or the public at large. For example, if multiple parties claim ownership of the same Club information, we may need to share information among the claimants. We will avoid this sharing when possible.
• Business transfers: In connection with any merger, sale of assets, or acquisition of all or a portion of SailScores by another party, user information would likely be one of the assets that is transferred or acquired by a third party. If any of these events were to happen, this Privacy Policy would continue to apply to your information and the party receiving your information may continue to use your information, but only consistent with this Privacy Policy.
• With your consent: We may share and disclose information with your consent or at your direction. For example, we may share your information with third parties when you authorize us to do so, like when you connect your site to another service, such as Slack.
• Aggregated or de-identified information: We may share information that has been aggregated or de-identified, so that it can no longer reasonably be used to identify you. For instance, we may publish aggregate statistics about the use of our Services.

We do not sell our users’ data. We aren’t a data broker, we don’t sell your personal information to data brokers, and we don’t sell your information to other companies that want to spam you with marketing emails.

Information Shared Publicly

Information that you choose to make public is — you guessed it — disclosed publicly.

That means information like your public profile, scores, other content that you make public on your club's pages are all available to others — and we hope they get a lot of views!

This public sharing is core to the mission and functioning of SailScores: to allow the public sharing of sailing scores. As part of these scores, some identifying information is usually included by Scorekeepers. In particular, sailor or skipper name and boat name are generally considered an essential and critical piece of a score.

Please keep all of this in mind when deciding what you would like to share publicly.

How Long We Keep Information

We generally discard information about you when it’s no longer needed for the purposes for which we collect and use it — described in the section above on How and Why We Use Information — and we’re not legally required to keep it.

For example, we keep web server logs that record information about a visitor to SailScore’s websites, like the visitor’s IP address, browser type, and operating system, for approximately 30 days. We retain the logs for this period of time in order to, among other things, analyze traffic to SailScores’s Services and investigate issues if something goes wrong on our websites.

Security

While no online service is 100% secure, we work hard to protect information about you against unauthorized access, use, alteration, or destruction, and take reasonable measures to do so. We monitor our Services for potential vulnerabilities and attacks.

Choices

You have several choices available when it comes to information about you:

• Limit the information that you provide: If you have an account with us, you can choose not to provide the optional club and score information. Use of speech recognition is optional.
• Limit access to information on your computing device: Your device operating system should provide you with the option to discontinue our ability to access the microphone capability of the device. If you choose to limit this, you will not be able to use certain features, specifically speech recognition for data entry.
• Opt out of marketing communications: You may opt out of receiving occasional update communications from us. Just follow the instructions in those communications or let us know. If you opt out of optional communications, we may still send you other communications, like those about your account and legal notices.
• Close your account: While we’d be sad to see you go, you can close your account if you no longer want to use our Services. (Email us to close your account. If you are the only authorized user for a club we will need to determine whether your club's public information should be retained or removed. Please keep in mind that we may continue to retain your information after closing your account, as described in How Long We Keep Information above — for example, when that information is reasonably needed to comply with (or demonstrate our compliance with) legal obligations such as law enforcement requests, or reasonably needed for our legitimate business interests.

Your Rights

If you are located in certain parts of the world, including California and countries that fall under the scope of the European General Data Protection Regulation (aka the “GDPR”), you may have certain rights regarding your personal information, like the right to request access to or deletion of your data.

European General Data Protection Regulation (GDPR)

If you are located in a country that falls under the scope of the GDPR, data protection laws give you certain rights with respect to your personal data, subject to any exemptions provided by the law, including the rights to:

• Request access to your personal data;
• Request correction or deletion of your personal data;
• Object to our use and processing of your personal data;
• Request that we limit our use and processing of your personal data; and
• Request portability of your personal data.

You also have the right to make a complaint to a government supervisory authority.

California Consumer Privacy Act (CCPA)

The California Consumer Privacy Act (“CCPA”) requires us to provide California residents with some additional information about the categories of personal information we collect and share, where we get that personal information, and how and why we use it.

The CCPA also requires us to provide a list of the “categories” of personal information we collect, as that term is defined in the law, so, here it is. In the last 12 months, we collected the following categories of personal information from California residents, depending on the Services used:

• Identifiers (like your name, contact information, and device and online identifiers);
• Internet or other electronic network activity information (such as your usage of our Services, like the actions you take as an administrator of SailScores Services);
• Geolocation data (such as your location based on your IP address);

You can find more information about what we collect and sources of that information in the Information We Collect section above.

We collect personal information for the business and commercial purposes described in the How and Why We Use Information section. And we share this information with the categories of third parties described in the Sharing Information section.

If you are a California resident, you have additional rights under the CCPA, subject to any exemptions provided by the law, including the right to:

• Request to know the categories of personal information we collect, the categories of business or commercial purpose for collecting and using it, the categories of sources from which the information came, the categories of third parties we share it with, and the specific pieces of information we collect about you;
• Request deletion of personal information we collect or maintain;
• Opt out of any sale of personal information; and
• Not receive discriminatory treatment for exercising your rights under the CCPA.

Contacting Us About These Rights

You can usually access, correct, or delete your personal data using your account settings and tools that we offer, but if you aren’t able to or you’d like to contact us about one of the other rights, scroll down to “How to Reach Us” to, well, find out how to reach us.

When you contact us about one of your rights under this section, we’ll need to verify that you are the right person before we disclose or delete anything. For example, if you are a user, we will need you to contact us from the email address associated with your account. You can also designate an authorized agent to make a request on your behalf by giving us written authorization. We may still require you to verify your identity with us.

Controllers and Responsible Party

SailScores’ Services are primarily maintained by James Fraser.

How to Reach Us

If you have a question about this Privacy Policy, or you would like to contact us about any of the rights mentioned in the Your Rights section above, please contact us via email (or an alternate address . These are the fastest ways to get a response to your inquiry, but you can also contact us by mailing the address provided above.

Other Things You Should Know (Keep Reading!)

Privacy Policy Changes

Although most changes are likely to be minor, SailScores may change its Privacy Policy from time to time. SailScores encourages visitors to frequently check this page for any changes to its Privacy Policy. If we make changes, we will notify you by revising the change log below, and, in some cases, we may provide additional notice (like adding a statement to our homepage or sending you a notification through email). Your further use of the Services after a change to our Privacy Policy will be subject to the updated policy.

That’s it! Thanks for reading.

Change log

• April 25, 2021: Added specific mention of speech recognition services provided by Microsoft. To process speech, data will be processed by Microsoft.
• December 23, 2020: Removed reference to blocking cookies with browser. Most users will not receive cookies from SailScores. We use minimal cookies to track logged in users.
• December 17, 2020: Initial version of this policy shared.

This Privacy Policy is heavily influenced by the policy of Automattic. Thank you!